{"id":795459,"date":"2022-05-16T12:15:20","date_gmt":"2022-05-16T12:15:20","guid":{"rendered":"http:\/\/test.daliworks.net\/index.php\/2022\/05\/16\/smart-office_environment-en\/"},"modified":"2026-07-28T01:28:55","modified_gmt":"2026-07-28T01:28:55","slug":"smart-office_environment-en","status":"publish","type":"post","link":"http:\/\/test.daliworks.net\/index.php\/2022\/05\/16\/smart-office_environment-en\/","title":{"rendered":"Smart Offices That Boost Productivity | Definition, Benefits, Case Studies, and How to Adopt One"},"content":{"rendered":"

<\/h1>\n
\n

Smart Offices That Boost Productivity <\/span>| Definition, Benefits, Case Studies, and How to Adopt One<\/span><\/h2>\n<\/blockquote>\n

With global trends of low birth rates and an aging population raising concerns about a shrinking working population and labor supply, remote and flexible work powered by smart offices was considered an alternative that could help address low birth rates and childcare challenges. It did not take hold easily, however, because commuting to the office and working and meeting side by side with colleagues was perceived as the natural daily routine, and that routine was assumed to guarantee high work efficiency.<\/p>\n

The spread of COVID-19 overturned that perception completely. As contactless business became an essential part of daily life rather than an option, the smart office emerged as a new industry trend. If a confirmed case were to appear in a densely packed workplace, the impact on the company could be beyond imagination. That is why, at the height of the pandemic, companies such as SK Telecom, POSCO, and Amorepacific adopted untact, or contactless, ways of working. Many companies implemented work from home, while some used smart offices to lower density and distribute their workforce.<\/p>\n

\u200b<\/span><\/p>\n

What Is a Smart Office?<\/h2>\n

A smart office is an IT-based workplace equipped with systems that let employees do their jobs without commuting to headquarters. The goal is to create an efficient, flexible space by weaving in IT solutions such as movable office furniture, free-address seating, and video conferencing. Once largely confined to big tech and the IT industry, the smart office is now taking root as the new work environment.<\/p>\n

Sensors are being installed and connected throughout the spaces where people live, turning the physical spaces of the past into smart spaces. In the process, everyday life as well as the way business is done is being reinvented to fit those smart spaces.<\/p>\n

One pillar of digital transformation is using smart spaces to create new ways of doing business. COVID-19 accelerated those efforts, because contactless schooling, hospital care, and office work all depend on smart spaces. A smart office turns the business space into a smart space, and smart work takes place in the smart space that has been built.<\/p>\n

\"\"<\/p>\n

Elements of smart work \/ Source: Fursys<\/p>\n

\u200b<\/span><\/p>\n

The Conditions for a Smart Office<\/h2>\n

When putting together a smart office, it is important to digitize the office space while also digitally transforming the work itself. Digitizing how members work, rest, and develop ideas in the office makes it possible to understand the characteristics of the space and of people’s behavior, and to maximize the effect. From this perspective, providing systems and programs for smart work and collaboration is a key element of the smart office.<\/p>\n

Data, above all, is the core element of the smart office. Data is the basis for designing and arranging the space around work processes and movement flows within the office, because insights emerge when analytics and artificial intelligence are applied to records of existing processes and movement. Data can also be matched to the smart office user experience: the experience generated by every user action accumulates in the system as data, and the user experience in a smart office can be engineered with precision based on data collected throughout the space.<\/p>\n

The basic factors to consider when building a smart office are as follows.<\/p>\n

\"\"<\/p>\n

Key functions of an intelligent workspace \/ Source: 2e Consulting<\/p>\n

\u200b<\/span><\/p>\n

Benefits of Adopting a Smart Office<\/span><\/h2>\n

A smart space is a physical space that understands the user’s context and purpose, interacts with the user on that basis, and delivers positive experiences. In the same vein, a smart office is an environment in which the office space, work processes, and employee experience have been digitally transformed. It is a space where the latest ICT environments such as 5G mobile networks are combined with smart devices and IT technologies including AI, machine learning, and deep learning, supporting the full cycle of members’ work, creative activity, and rest.<\/p>\n

\u200b<\/p>\n

Realizing a low-carbon, green society<\/strong><\/p>\n

Korea is the world’s tenth-largest greenhouse gas emitter; its emissions rise every year, and the growth rate is the highest among OECD countries. Steep reductions are expected going forward. The smart office is seen as a leading way to accelerate the transition to a low-carbon society by reducing commuter traffic and using office space efficiently. Alongside renewable energy and improved energy efficiency, green living needs to be practiced continuously.\u200b<\/p>\n

\u200b<\/p>\n

Higher work productivity<\/strong><\/p>\n

A smart office can help cut operating costs by controlling office facilities in response to environmental changes. Based on environmental data such as indoor temperature, humidity, and fine dust, it controls equipment to prevent wasted energy and reduce office maintenance costs. A comfortable workspace, in turn, helps secure talent, raises employee satisfaction, and improves customer service, lifting the organization’s productivity.<\/p>\n

\u200b<\/p>\n

Employee well-being through work-life balance<\/strong><\/p>\n

As the balance between work and personal life has come to be recognized as essential, developed countries have been introducing family-friendly policies. The Korean government has enacted the Act on Promoting the Creation of a Family-Friendly Social Environment and encourages family-friendly practices such as remote work and flexible hours. Smart offices add to employee welfare by reducing commuting costs and commute times.<\/p>\n

\u200b<\/p>\n

A response to low birth rates<\/strong><\/p>\n

Today, when employees take leave for childcare or to care for elderly parents, the result is often heavier workloads for their departments and inefficiencies in workforce management, including employee career management. Shifting those who apply for leave to remote work can prevent staffing shortages and productivity losses while enabling effective career management. It can also encourage childbirth by easing the financial burden that comes with taking leave. Providing jobs that sustain a livelihood may be the most realistic and effective welfare benefit for supporting childbirth and elder care.<\/p>\n

\u200b<\/p>\n

Building disaster and crisis management readiness<\/strong>
\nSmart work serves as an important means of ensuring business continuity when disasters and emergencies strike. The US federal government manages telework and emergency work systems in an integrated way to prepare for national emergencies, establishing and executing practical plans such as securing a working environment if government buildings are lost to terrorism, hurricanes, or other disasters.<\/p>\n

\u200b<\/span><\/p>\n

Smart Office Case Studies<\/h2>\n

\u200b<\/p>\n

SK Telecom<\/strong>\u200b<\/span><\/p>\n

In February 2019, SK Telecom built and launched a smart office system as a testbed for some 300 employees. It unveiled a 5G smart office model featuring a 5G delivery robot that carries mail and documents, 5GX Telepresence that lets employees meet distant colleagues in a virtual space through AR glasses for working meetings, and a 5G VDI docking system that enables work from anywhere on a 5G smartphone without a personal laptop. <\/span><\/p>\n

\u200b<\/span>It also removed executive offices, assigned seats, cables, and partitions, and created virtual meeting rooms, lounges, and focus rooms for collaboration, making ways of working more flexible. SK Telecom employees can also pass through entrances via a 5G walking-through system using facial recognition, with no badge or fingerprint scan. The feature is being designed to evolve into emotion analysis that reads an employee’s mood from facial expressions and recommends a personalized break environment.<\/span><\/p>\n

\u200b<\/span>The smart office’s underground parking garage runs T map Parking, a one-stop parking service covering everything from real-time space availability to discounts and automatic payment. And with remote work in place during COVID-19, the company has implemented smart work using contactless solutions such as Microsoft’s collaboration tool Teams and its cloud PC service My Desk.<\/span><\/p>\n

\"\"<\/p>\n

SK Telecom’s smart office \/ Source: SK Telecom<\/p>\n

\u200b<\/p>\n

LG Chem<\/strong><\/p>\n

In April 2020, LG Chem rolled out Teams, Microsoft’s messenger-based collaboration solution, to office and technical staff at its sites worldwide, the largest Teams deployment by a Korean company. Through Teams, LG Chem aims to build a 3U work system: Untact, Unstoppable, and Unlimited. <\/span><\/p>\n

The untact work system is built on features such as real-time chat, remote meetings, and document co-authoring. Sharing work status in real time reduces paperwork such as simple status reports and cuts the travel time spent attending meetings, improving work efficiency. <\/span><\/p>\n

The unstoppable work system links PCs, laptops, mobile devices, and more so employees can work anytime, anywhere. The unlimited system helps employees access work information with ease: everything from casual chats to meeting notes and co-authored documents is created and stored in Teams. With this system, any LG Chem employee can grasp the full history and context of a piece of work with a single search.<\/span><\/p>\n

\u200b<\/p>\n

KB Securities<\/strong><\/p>\n

KB Securities created a smart office for M-able Land Tribe, its in-house agile organization. Spanning some 300 pyeong (about 990 square meters), the smart office runs on free seating, much like a university library. Employees reserve seats through a mobile reservation system or pick them on site at kiosks by the entrance.<\/span><\/p>\n

Its most striking feature is that there are no meeting rooms and no executive offices. To break away from the conventional, uniform meeting room, the company created an open space called the Agile Lab. It also eliminated executive offices to shift from a hierarchy-driven vertical culture to a horizontal one. KB Securities executives book seats and work at regular desks just like everyone else.<\/span><\/p>\n

\u200b<\/p>\n

Kakao Pay Securities<\/strong><\/p>\n

Kakao Pay Securities aims to use its smart office to reduce the inefficiencies created by the physical distance between headquarters and branch offices. Its headquarters is in the Hyundai Department Store office tower in Pangyo, Seongnam, Gyeonggi Province. Corporate finance and retail product development staff used to spend long hours traveling to Yeouido, but the smart office is expected to greatly reduce that burden. Equipped with a solid network environment including the intranet as well as basic amenities, the smart office will serve as a hub office for collaboration and external meetings.<\/p>\n

\"\"<\/p>\n

Kakao Pay Securities’ smart office \/ Source: Kakao Pay Securities<\/p>\n

\u200b<\/span><\/p>\n

Introducing the Thingplus Smart Office<\/h2>\n

Thingplus has built a broad portfolio of IoT services that can be applied to smart offices. If you are considering a smart office but hesitating over the sheer number of things to weigh, we suggest a step-by-step adoption with Thingplus!<\/p>\n

\"\"<\/p>\n

1. A Control System That Creates the Optimal Work Environment<\/span><\/h4>\n

\u200b<\/span>The Thingplus office environment control system <\/span>maintains a comfortable indoor environment by <\/span>controlling HVAC units, lighting, and other devices according to management scenarios configured around real-time electricity use or environmental changes such as temperature, humidity, and illuminance<\/span>. It simulates when to supply heating and cooling and when to switch lighting on\/off by time of day, weather, facility, and purpose, then sets the conditions that deliver the greatest effect with the least energy and controls HVAC and lighting accordingly. <\/span><\/p>\n

Through automatic control that responds to environmental changes, the goal is to <\/span>raise energy efficiency and increase work productivity by creating the optimal work environment<\/b><\/span>. Through this, <\/span>a longer building life and a corresponding rise in building value<\/b><\/span> can also be expected.<\/span><\/p>\n

\u200b<\/span>\u200b<\/span><\/p>\n

2. An EMS That Shows How Energy Is Being Used<\/span><\/h4>\n

\u200b<\/span>Thingplus Office EMS is <\/span>an integrated metering, control, management, and operations system that monitors energy usage and provides optimized building energy management strategies for efficient energy management<\/span>. Sensors and metering equipment are installed on energy-consuming devices in the office (lighting, HVAC, ventilation, outlets, and more) and linked over a communications network to monitor usage by energy source (electricity, gas, fuel, and more) in real time, and the collected energy data is run through optimization analysis and automatically controlled using the most efficient management strategy. With the O<\/span>ffice<\/span> <\/span>EMS system in place, you can <\/span>expect higher energy efficiency and lower energy consumption<\/b><\/span>.<\/span><\/p>\n

Office <\/span>EMS is an advanced system that collects and analyzes energy usage data, proposes improvements optimized to the building’s characteristics, and applies automatic control so the building stays in its optimal operating state at all times. What sets it apart from conventional systems is that it combines information and communications technology with deep expertise in building energy across architecture, mechanical, electrical, and renewable domains.<\/span><\/p>\n

\u200b<\/span>\u200b<\/span><\/p>\n

3. A Fire Detection and Suppression Sys<\/span>tem for Safety<\/span><\/h4>\n

\u200b<\/span>The Thingplus fire detection and suppression system <\/span>detects and extinguishes fires at the earliest stage with real-time monitoring and a smart automatic extinguisher that senses temperature changes on its own<\/span>. An innovative automatic extinguisher that requires no power, it uses a smart capsule that automatically releases extinguishing agent in a fire: the capsule’s built-in temperature sensing reacts the moment the set temperature is reached. When the capsule inside the stick responds to heat and releases the agent, it suppresses the fire effectively through simultaneous smothering and cooling. The system specializes in early suppression, monitoring changes in smoke concentration and temperatures above set thresholds to catch the signs of fire. And in case the smart capsule fails to activate even after a fire is detected, it also monitors for agent leakage and the extinguisher’s operating status, preparing thoroughly for every scenario. <\/span><\/p>\n

\u200b<\/span>The strength of the Thingplus fire detection and suppression system is how easily it can be installed in fire blind spots<\/b><\/span>. Whatever the scale, it installs easily inside distribution panels and switchboards and can be applied to industrial equipment such as various types of power distribution panels. The compact smart capsule is ideal for small spaces such as switchboards, where early detection is difficult, and for spots that are hard for people to reach.<\/span><\/p>\n

\u200b<\/span><\/p>\n

Build Your Smart Office with Thingplus!<\/h2>\n

Thingplus supports the entire process of smart office adoption, from consulting and service \/ system design to communications \/ device recommendations and service delivery.<\/span><\/p>\n

\u200b<\/span>If you would like to know exactly how to get started, <\/b><\/span>contact Thingplus!<\/b><\/u><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"

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